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Form template · Donation Request Form Template

Donation Request Form Template

Updated · plan facts checked against /pricing

A donation request form is the page a business sends charities, schools and teams to when they ask for cash, products, gift cards or a raffle prize. This free HTML template has 15 fields covering the organization, the exact ask, the event and the date a decision is needed, so every request arrives complete.

  • 500 free total
  • No PHP · no SDK
  • One POST endpoint
Donation Request Form Template — copy-paste form template

This template is one of our free HTML form templates. See more form templates by industry. Want supporters to give money to you instead? Use the donation form with Stripe. Choosing a form setup for your nonprofit? Read the guide: Best Contact Form for Nonprofits (2026): Options by Use Case.

No backend code

No server, API route, or SDK — your Donation Request Form posts straight to one endpoint.

Straight to your inbox

Every submission is emailed to you and saved to a searchable dashboard — spam filtered before it reaches you.

Copy-paste ready

It's plain HTML you own — paste the Donation Request Form snippet, swap in your access key, and ship.

Copy and ship

Your Donation Request Form, ready to paste.

Plain HTML that posts to the /api/submit endpoint. Replace YOUR_ACCESS_KEY with the key from your dashboard; that's the only edit.

Get your free access key
donation-request-form.html
<form action="https://splitforms.com/api/submit" method="POST">
  <input type="hidden" name="access_key" value="YOUR_ACCESS_KEY">
  <input type="hidden" name="subject" value="New donation request">
  <input type="hidden" name="form_loaded_at" id="form_loaded_at">

  <fieldset>
    <legend>Your organization</legend>
    <label>Organization name
      <input type="text" name="org_name" autocomplete="organization" required>
    </label>
    <label>Type of organization
      <select name="org_type" required>
        <option value="">Choose one</option>
        <option>Registered charity or nonprofit</option>
        <option>School, PTA or parent group</option>
        <option>Sports team or club</option>
        <option>Community group (not registered)</option>
        <option>Individual fundraiser</option>
        <option>Other</option>
      </select>
    </label>
    <label>Charity registration number, if registered (as shown on the public register)
      <input type="text" name="registration_number">
    </label>
    <label>Contact name <input type="text" name="contact_name" autocomplete="name" required></label>
    <label>Email <input type="email" name="email" autocomplete="email" required></label>
    <label>Phone <input type="tel" name="phone" autocomplete="tel"></label>
  </fieldset>

  <fieldset>
    <legend>What are you asking for?</legend>
    <label><input type="radio" name="request_type" value="Cash donation" required> Cash donation</label>
    <label><input type="radio" name="request_type" value="Products or gift cards"> Products or gift cards</label>
    <label><input type="radio" name="request_type" value="Raffle or auction item"> Raffle or auction item</label>
    <label><input type="radio" name="request_type" value="Services or volunteer time"> Services or volunteer time</label>
    <label><input type="radio" name="request_type" value="Venue or equipment"> Venue or equipment</label>
  </fieldset>

  <label>Describe the request (item, quantity, or amount)
    <textarea name="request_details" rows="3" required></textarea>
  </label>
  <label>Estimated value, in whole dollars
    <input type="number" name="estimated_value" min="0" step="1">
  </label>
  <label>Who benefits, and how will the donation be used?
    <textarea name="purpose" rows="4" required></textarea>
  </label>

  <fieldset>
    <legend>Event and timing</legend>
    <label>Event or campaign name <input type="text" name="event_name"></label>
    <label>Event date <input type="date" name="event_date"></label>
    <label>Date you need a decision by <input type="date" name="decision_needed_by" required></label>
  </fieldset>

  <label>How would you recognize the donation, and roughly how many people would see it?
    <textarea name="recognition" rows="3"></textarea>
  </label>

  <label><input type="checkbox" name="guidelines_ack" value="yes" required>
    I have read the donation guidelines on this page.</label>

  <!-- honeypot: leave empty -->
  <input type="checkbox" name="botcheck" style="display:none" tabindex="-1" autocomplete="off">

  <button type="submit">Send donation request</button>
</form>
<script>
  document.getElementById('form_loaded_at').value = Date.now();
</script>

Field by field

What each field collects.

org_type (select)
Separates registered charities from teams, school groups and individual fundraisers. Many businesses give only to registered charities, or set a different budget for each; this one field lets you sort the list that way.
registration_number (text, optional)
The organization's public charity number, so you can look it up on your country's charity register before saying yes. It is a public identifier for the organization. Do not ask for bank details or the contact person's ID numbers here.
request_type (radios)
Cash, products, raffle items, services and venue requests usually go to different people. On paid plans, answer-based routing can send each type to a different inbox, such as product asks to the store manager and cash asks to finance.
request_details + estimated_value
'Two $50 gift cards for a silent auction' is decidable; 'any support you can give' is not. The value field takes whole numbers so it sorts cleanly in a CSV export.
decision_needed_by (date, required)
The field that saves the most awkward replies. Requests that arrive after your review cycle can get a quick, polite no instead of a late one. Say your lead time on the page above the form.
recognition (optional)
Logo on a banner, a social post, a program listing. Useful when your giving has a marketing budget behind it; optional because many small asks offer only a thank-you.
guidelines_ack (checkbox, required)
Put your giving guidelines (what you fund, what you don't, lead time, how often a group can ask) directly above the form. The checkbox makes people scroll past them first.

How to add it

How to add this form to your site.

To add a Donation Request Form to your site you need three things: a free splitforms access key, the HTML snippet above, and your key pasted into it. No backend, database, or CAPTCHA library — the form posts to one URL and every submission lands in your inbox and dashboard.

Write your guidelines first

Above the form, list what you fund, what you don't, how far ahead requests must arrive and how often a group can ask. Then paste the HTML below them and swap in your access key.

Sort by type and deadline

Each request is emailed to you and saved in the dashboard. Search by request type or organization; on paid plans, route product asks and cash asks to different inboxes.

Decide on a fixed cycle

Review requests weekly or monthly against the decision dates. Reply from your inbox (Reply goes to the requester's email), or turn on the paid auto-reply to confirm receipt and your timeline.

What's included

What's included.

Most businesses that give locally get asks through every channel at once: a note at the till, an Instagram DM, an email to whoever looks senior. The yes-or-no decision rests on the same few facts every time: is the group a fit for your giving guidelines, what exactly they want, and whether there is enough time before their event to say yes. This template asks for those facts in that order and adds two fields most donation request forms skip: a required 'decision needed by' date, so urgent asks are visible the day they arrive, and a guidelines checkbox, so people read your rules before they write the request instead of after you decline it. Guidelines above the form, a decision date in it: requests you can answer in one read.

  • Donation request form: 15 fields (organization, type, registration number, contact, request type and details, estimated value, purpose, event, decision date, recognition, guidelines checkbox)
  • Plain HTML with labelled fieldsets — paste it into any site
  • One POST endpoint, no SDK — honeypot and spam scoring, no CAPTCHA
What's included with the Donation Request Form Template

Where submissions go

Where submissions go.

Reply-to is wired to the visitor's email, so one tap on Reply answers them directly — while the built-in honeypot and automatic spam scoring filter out bots before they reach you. Every submission is emailed to your inbox and can forward to a webhook or Slack the moment a visitor hits send.

  • Reply-to wired to the visitor's email — reply straight from your inbox
  • Honeypot and automatic spam scoring filter bots, no CAPTCHA friction
  • Live dashboard, CSV export, and signed webhooks on paid plans
Spam-filtered submissions from the Donation Request Form Template

How SplitForms works

What happens after someone submits your form?

splitforms receives the submission, filters spam, saves it to your dashboard and emails you — then, on paid plans, sends it on to your webhooks and integrations. No backend infrastructure to build.

A SplitForms contact form submission launching straight to your inbox

Add your endpoint

Point your form to your unique SplitForms endpoint. That's it.

HTML form pointing at a SplitForms submit endpoint

Receive submissions

We instantly capture and organize every submission in your inbox.

Submissions inbox with searchable leads and status pills

Route anywhere

Send data to email, spreadsheets, CRMs, webhooks, and 7,000+ apps.

Generic integration tiles for email, sheets, chat, CRM, automate, and webhook

No credit card required. Set up in under 60 seconds.

Connect & automate

Where can submissions go besides email?

On paid plans, submissions can also go to Slack, Discord, Google Sheets, Notion, Airtable, Zapier or any signed webhook — and splitforms works on the platforms you build on, from WordPress and Shopify to Next.js. With Stripe connected, your forms can take payments too.

Connect your SplitForms form to Slack, Google Sheets, Mailchimp, Zapier and more
NewTake payments on your formsDeposits, bookings, order forms — submitters check out through Stripe and the money goes straight to your Stripe account. Included on every paid plan.See payment forms →Need time slots? Online booking →

Setup guides for the stacks you use

Questions

Frequently asked questions.

View all FAQs
What is a donation request form?

It is the form a business, foundation or local shop puts on its website so charities, schools and teams can ask it for a donation: cash, products, gift cards, raffle prizes, services or a venue. This template is that kind. If you want supporters to give money to you, that is a donation form, not a request form: the splitforms donation form (linked under the intro) takes one-time gifts through Stripe Checkout on paid plans.

How far in advance should donation requests come in?

Pick a lead time that matches how often you review requests, state it in your guidelines above the form, and use the required 'decision needed by' date to spot requests that arrive too late. Businesses that review monthly usually need more notice than ones that decide weekly.

How do we check that a group is a real charity?

Ask for the registration number, as this template does, and look it up on the public charity register for your country before you approve. Many asks come from teams and school groups that are not registered charities; decide in your guidelines whether you give to them. Whether a donation is tax-deductible for your business depends on local tax rules, so check with your accountant.

Can product requests and cash requests go to different people?

Yes, on paid plans. Answer-based routing sends a submission to a different inbox depending on an answer, so the request_type radio can send product and raffle asks to a store manager and cash asks to whoever holds the giving budget. On the Free plan, every request goes to your main notification address.

How do we reply to requests we decline?

Each notification email uses the requester's email as the Reply-To, so you can answer from your inbox. Keep a short decline template that points to your guidelines. On paid plans, the auto-reply can confirm every request on arrival and say when you review them, which cuts 'did you get my email?' follow-ups.

Is the donation request form free?

Each request is one submission, and the Free plan covers 500 submissions in total, not per month, with no card. Paid plans add answer-based routing, the auto-reply and CSV export for year-end giving reports; Pro is $5 per month.

Simple pricing

How much does splitforms cost?

Free gives you 500 submissions for $0 — no card, no time limit. Pro is $5/month for 5,000 submissions a month, and Annual is $49/year for 15,000 a month with every Pro feature.

Free

$0— 500 submissions
 

No card, no time limit

Best for testing

For side projects and indie devs.

  • 500 free submissions
  • Unlimited forms
  • Email notifications included
  • Smart spam filtering
  • Submissions dashboard
  • Redirect after submit
  • MCP server included

Annual

$49/ year
About $4.08 per month, billed yearly
Best value

Every Pro feature with triple the volume — $0.27 per 1,000 at full use.

  • 15,000 submissions per month
  • Unlimited forms
  • Everything in Pro
  • File uploads with 5 GB storage
  • 3 team seats
  • Priority email support

No credit card required on Free • Cancel anytime • Full pricing and FAQ