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Form template · Rental application inquiry

Rental Application Form Template

Showing every prospect who emails about a rental wastes a Saturday. The pre-application form filters on move-in date, income, and pet status before you hand out the lockbox code.

Use this template — freeSee setup steps
  • 500 free total
  • No PHP · no SDK
  • One POST endpoint
Live template preview

This template is one of our free HTML form templates. See more form templates by industry.

Overview

A rental application has to qualify a tenant before you promise the unit: contact details, employment and income, current and past addresses, references, and the applicant's authorization to run screening. This template is plain HTML — drop it onto your listing page or a static property site and it posts straight to one SplitForms endpoint, with no tenant portal, CRM, or property-management software to stand up. Every application lands in a dashboard you can export to CSV, so you can line up candidates for the same unit and decide who to screen.

Pick your rental application form — one click to use it

Every template is free and fully editable in the drag-drop builder — swap fields, colors, and the button label before you publish.

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No backend code

No server, API route, or SDK — your Rental Application Form posts straight to one endpoint.

Straight to your inbox

Every submission is emailed to you and saved to a searchable dashboard — spam filtered before it reaches you.

Copy-paste ready

It's plain HTML you own — paste the Rental Application Form snippet, swap in your access key, and ship.

Copy and ship

Your Rental Application Form, ready to paste.

HTML by default — the same field set also renders as React, Next.js, PHP, and cURL in your dashboard. Every variant posts to the same /api/submit endpoint. Replace YOUR_ACCESS_KEY with the key from your dashboard; that's the only edit.

Use this template — free
form.html
<form action="https://splitforms.com/api/submit" method="POST">
  <input type="hidden" name="access_key" value="YOUR_ACCESS_KEY">
  <input type="hidden" name="subject" value="New rental inquiry">

  <label for="name">Full name *</label>
  <input id="name" type="text" name="name" placeholder="Priya Patel" required>
  <label for="email">Email *</label>
  <input id="email" type="email" name="email" placeholder="[email protected]" required>
  <label for="phone">Phone *</label>
  <input id="phone" type="tel" name="phone" placeholder="+1 415 555 0142" required>
  <label for="property">Property of interest *</label>
  <input id="property" type="text" name="property" placeholder="1247 Valencia St — Unit 3" required>
  <label for="move_in">Desired move-in date *</label>
  <input id="move_in" type="date" name="move_in" required>
  <label for="household">Household size *</label>
  <select id="household" name="household" required>
    <option value="">Choose…</option>
    <option>1</option>
    <option>2</option>
    <option>3</option>
    <option>4</option>
    <option>5+</option>
  </select>
  <label for="pets">Pets</label>
  <select id="pets" name="pets">
    <option value="">Choose…</option>
    <option>No pets</option>
    <option>Cat</option>
    <option>Small dog</option>
    <option>Large dog</option>
    <option>Multiple</option>
  </select>
  <label for="employment">Employment status *</label>
  <select id="employment" name="employment" required>
    <option value="">Choose…</option>
    <option>Full-time</option>
    <option>Part-time</option>
    <option>Self-employed</option>
    <option>Student</option>
    <option>Other</option>
  </select>
  <label for="notes">Anything we should know?</label>
  <textarea id="notes" name="notes" placeholder="References, special needs, etc."></textarea>

  <!-- honeypot — bots fill every field -->
  <input type="checkbox" name="botcheck" style="display:none" tabindex="-1" autocomplete="off">

  <button type="submit">Send</button>
</form><p class="splitforms-attribution" style="margin-top:12px;font-size:11px;color:#888;text-align:right">
  Powered by <a href="https://splitforms.com" style="color:#888;text-decoration:none" target="_blank" rel="sponsored noopener">splitforms</a>
</p>

<!-- drop-off analytics + partial leads (the form works without it) -->
<script src="https://splitforms.com/embed.js" async></script>

How to add it

How to add a Rental Application Form to your site.

To add a Rental Application Form to your site you need three things: a free splitforms access key, the HTML snippet above, and your key pasted into it. No backend, database, or CAPTCHA library — the form posts to one URL and every submission lands in your inbox and dashboard.

Capture pre-screen basics

Required: requested move-in date, monthly income (or 2.5x rent ratio), employment status, number of occupants, pets, current housing situation.

Filter before showing

Auto-respond with the property's specific qualifying criteria. Applicants who self-select out save the landlord a Saturday afternoon. Qualified leads schedule a showing via the auto-responder.

Push to property management

Webhook to AppFolio / Buildium / TenantCloud / RentRedi. Lead lands as an inquiry on the specific property with pre-screen data attached, ready for the formal application.

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What's included

What's in this Rental Application Form template?

Landlords waste hours on showings to applicants who don't qualify on the basics — income below 2.5x rent, move-in date six weeks past the listing's start, three large dogs in a no-pets unit. The pre-application form runs the first filter cheaply: monthly income, employment, occupants, pets, requested move-in date, why they're moving. Applicants who clear the pre-screen get the showing; the rest get a polite 'unfortunately not a fit'. Property managers running multiple units route by ZIP and bedroom count — one form, many properties, all webhook to AppFolio / Buildium. Webhooks into AppFolio / Buildium / RentRedi · Fair Housing-safe field set.

  • Rental application inquiry — 9 ready-made fields
  • HTML, JS, React, PHP, and cURL outputs
  • One POST endpoint, no SDK — honeypot and spam scoring, no CAPTCHA
What's included with the Rental Application Form Template

Where submissions go

Where do your Rental Application Form submissions go?

Reply-to is wired to the visitor's email, so one tap on Reply answers them directly — while the built-in honeypot and automatic spam scoring filter out bots before they reach you. Every submission is emailed to your inbox and can forward to a webhook or Slack the moment a visitor hits send.

  • Reply-to wired to the visitor's email — reply straight from your inbox
  • Honeypot and automatic spam scoring filter bots, no CAPTCHA friction
  • Live dashboard, CSV export, and signed webhooks on paid plans
Spam-filtered submissions from the Rental Application Form Template

How SplitForms works

What happens after someone submits your form?

splitforms receives the submission, filters spam, saves it to your dashboard and emails you — then, on paid plans, sends it on to your webhooks and integrations. No backend infrastructure to build.

A SplitForms contact form submission launching straight to your inbox

Add your endpoint

Point your form to your unique SplitForms endpoint. That's it.

HTML form pointing at a SplitForms submit endpoint

Receive submissions

We instantly capture and organize every submission in your inbox.

Submissions inbox with searchable leads and status pills

Route anywhere

Send data to email, spreadsheets, CRMs, webhooks, and 7,000+ apps.

Generic integration tiles for email, sheets, chat, CRM, automate, and webhook
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No credit card required. Set up in under 60 seconds.

Connect & automate

Where can submissions go besides email?

On paid plans, submissions can also go to Slack, Discord, Google Sheets, Notion, Airtable, Zapier or any signed webhook — and splitforms works on the platforms you build on, from WordPress and Shopify to Next.js. With Stripe connected, your forms can take payments too.

Connect your SplitForms form to Slack, Google Sheets, Mailchimp, Zapier and more
StripePaymentsDiscordMessagingTelegramMessagingGoogle SheetsSpreadsheetNotionDatabaseMailchimpEmailMakeAutomationWebhookCustomWordPressPlatformShopifyPlatformFramerPlatformNext.jsFrameworkHTMLFramework
SlackMessagingWhatsAppMessagingTeamsMessagingAirtableDatabaseHubSpotCRMZapierAutomationn8nAutomationMCP / AIAgentsElementorPlatformWebflowPlatformCarrdPlatformReactFramework
NewTake payments on your formsDeposits, bookings, order forms — submitters check out through Stripe and the money goes straight to your Stripe account. Included on every paid plan.See plans →
View all integrations →

Setup guides for the stacks you use

HTMLReactNext.jsAstroWebflowWordPress

Questions

Rental Application Form questions.

View all FAQs
Can applicants attach pay stubs, a photo ID, or proof of income?

Yes, on Pro. File uploads is a paid feature: add an <input type="file"> and the attachments — pay stubs, a government ID, a bank letter — get stored and linked to that exact application in your dashboard. On the free plan you collect the text fields and request documents by email once an application comes in.

I'm renting several units — how do I keep applications for different properties straight?

Two ways. Free: give each listing its own form with its own access_key, so applications arrive already sorted by unit. On Pro, add routing to forward each application to whoever manages that unit, plus a hidden field carrying the listing address so every row of your CSV export shows which property it belongs to.

Is this free for a landlord with just one or two units?

Yes. The free plan is 500 total submissions with no credit card — plenty for filling a unit or two, and every application still lands in your dashboard with a free email notification. Managers taking applications across a portfolio move to Pro at $5/month for 5,000 submissions a month, which also unlocks the file uploads, routing, and auto-responder landlords lean on.

Will applicants get a confirmation, and how do you keep out spam or fake applications?

Turn on the auto-responder (paid plans) to email each applicant that their application was received, which cuts down on 'did you get it?' follow-ups. Junk is filtered by a hidden honeypot field plus a rule-based content filter, so bot submissions get dropped without ever making a real applicant solve a CAPTCHA.

Is asking about income discriminatory?

No — income-to-rent ratio is a standard underwriting check protected by federal Fair Housing law (income source can't be discriminated against; income amount can). What you can't do is screen on family status, race, disability, etc. Stick to income, employment, occupants, pets, and move-in date.

What about Fair Housing compliance?

Don't ask about national origin, religion, family status (married/unmarried), disability, or any protected class. The standard pre-screen fields (income, employment, occupants count, pets, move-in date, references) are all safe. Run your final form past your local landlord-tenant attorney.

Can I integrate with AppFolio / Buildium / RentRedi?

Yes — webhook the JSON. AppFolio and Buildium both accept inbound leads via Zapier; RentRedi has a direct webhook receiver. The lead lands on the property record ready for the formal background-check application.

Simple pricing

How much does splitforms cost?

Free gives you 500 submissions for $0 — no card, no time limit. Pro is $5/month for 5,000 submissions a month, and Annual is $49/year for 15,000 a month with every Pro feature.

Free

$0— 500 submissions
 

No card, no time limit

Best for testing

For side projects and indie devs.

  • 500 free submissions
  • Unlimited forms
  • Email notifications included
  • Smart spam filtering
  • Submissions dashboard
  • Redirect after submit
  • MCP server included
Get Started
Recommended

Pro

$5/ month
Billed monthly

Every paid feature, for agencies and growing products.

  • 5,000 submissions / mo
  • Unlimited forms
  • Webhooks and integrations
  • CC/BCC, auto-replies and routing
  • File uploads with 500 MB storage
  • Stripe payments on your forms
  • 3 team seats
  • Cancel anytime

Annual

$49/ year
About $4.08/mo, billed yearly
Best value

Every Pro feature with triple the volume — $0.27 per 1,000 at full use.

  • 15,000 submissions / mo
  • Unlimited forms
  • Everything in Pro
  • File uploads with 5 GB storage
  • 3 team seats
  • Priority email support

No credit card required on Free • Cancel anytime • Full pricing and FAQ